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Procurement Analyst III - Hybrid

Company: FedEx Office
Location: Plano
Posted on: September 22, 2022

Job Description:

POSITION SUMMARY: The Procurement Analyst III is responsible for but not limited to; researching and responding to email requests and inquiries in accordance to SLAs and the company retention policy, accuracy and integrity of the item and purchasing kit data, creation of purchase requisitions for capital and expense items, analyzing PO project data to validate general ledger accounting and ensure financial controls are met, serving as a lead for the ordering, receiving and item team and work with business partners to solve problems and develop new processes, training new team members, developing and maintaining procedures including any necessary forms and templates, assisting with setting up test data and developing test scenarios for system issues and enhancements to support FedEx Office centers, personnel, and key initiatives of FedEx Office departments. GENERAL DUTIES AND RESPONSIBILITIES: (This is a representative list of the general duties the position may be asked to perform, and is not intended to be all-inclusive) Research and respond to email requests, inquiries, and process form submissions by obtaining the appropriate approvals and completing requests in accordance with established Service Level Agreements (SLAs) Create manual purchase orders and force ship files for capital and expense items for existing centers, center relocations, remodels and special projects consistent with all applicable policies (e.g., Purchasing Policy) Comply with capital expenditure policy and guidelines Perform Vendor Self Invoicing (VSI) tasks and research and resolve PO/Invoice price match exceptions Maintain and archive record of completed submission requests in compliance with the company retention policy Perform audit reviews to meet control self-monitoring (CSM) and Sarbanes-Oxley (SOX) compliance objectives Assist with documenting and flowcharting processes for SOX controls and corporate self-monitoring Provide project support to Real Estate team members to facilitate proper ordering and project completion tasks Support prototype design development and integration into new center opening process Foster a positive work environment and maintain effective communication, cooperation and coordination with requestors and other departments such as; Disbursements, Accounting, ODS, Tax, Asset Management, Sourcing, Retail, Services and vendors to validate accounting, tax and pricing, etc. is current and accurate Demonstrate leadership skills, serve as subject matter expert and design and deliver training to new team members and other applicable departments Modify and develop PeopleSoft queries to support business information needs Record, modify and run HP Quick Test Professional for PS functions Document and maintain existing and improvement processes, including detailed and organized desk procedures for various job responsibilities Maintain forms/templates and procedure guidelines for end users and identify and recommend improvements and changes as necessary Demonstrate a strong understanding of data maintenance and the impacts on business process operations and how data management processes fit into overall procure to pay process Demonstrate strong analytical thinking and problem solving skills (passion for accuracy) Demonstrate a strong work ethic by effectively assessing situations, considering alternatives, and searching for required information to choose the appropriate course of action to complete assigned work Demonstrate an awareness of incorporating customer satisfaction into daily work ethic Effectively respond to a changing workload while maintaining flexibility as priorities change Articulate and support the organizations mission, vision, and values as well as departmental goals All other duties as needed or required MINIMUM QUALIFICATIONS AND REQUIREMENTS: Bachelor's degree in Finance, Accounting, or a Business related field preferred or equivalent experience 3+ years of procurement, supply chain, or sourcing experience preferred Working knowledge of purchasing systems; One plus year experience with PeopleSoft systems, including eProcurement and Oracle Retail Merchandising Systems preferred Knowledge of GAAP and Finance best practices Intermediate or higher Microsoft Excel skills including vLookups, macros, and pivot tables Must be proficient with Microsoft Office Applications; (Access, Word, PowerPoint, Project, and Visio) For new hires, must meet all FedEx Office employment qualifications in force at time of hiring For current FedEx Office team members, must meet hiring criteria for the position and transfer requirements as outlined in the Team Member Handbook ESSENTIAL FUNCTIONS: Ability to travel as required in order to meet with customers, vendors, other team members, and/or other business necessities Ability, on a consistent basis, to maintain attention and concentration for extended periods of time Ability, on a consistent basis, to read and interpret documents and instructions from customers, vendors, and other team members Ability, on a consistent basis, to communicate effectively with customers, vendors, and other team members Ability, on a consistent basis, to perform work activities requiring cooperation and instruction Ability, on a consistent basis, to function in a fast-paced environment, under substantial pressure Ability, on a consistent basis, to work within the appropriate level of independence Ability, on a consistent basis, to work within the appropriate level of independence Ability, on a consistent basis, to report regularly to work and maintain established business hours in order to support the FedEx Office business; regular attendance and/or reporting could include regular attendance at a physical location and/or maintaining established business hours depending on the scope and nature of the position #LI-Hybrid #Hybrid Quality Driven Management strives to deliver market-leading customer experience, business excellence, and financial return through a Quality-oriented culture and day-to-day application of Quality science. Suggests areas for improvement in internal processes along with possible solutions. Works with management to reduce company costs/wastes, and to optimize profitability in areas of responsibility. Applies Quality concepts presented at training during daily activities. Supports FedEx Office Quality initiatives. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All offers of employment made by FedEx Office are contingent upon the successful completion of a background investigation and a pre-employment drug screen (which must be completed within 2 business days of any conditional offer of employment). The existence of a criminal record is not an automatic or absolute bar to employment and a candidate's criminal record will be considered individually based on factors such as the relationship between the job sought and the criminal offense, the timing of the offense, the nature of the offense, and any other relevant information. FedEx Office will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the San Francisco Fair Chance Ordinance and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. America's Military Veterans and individuals with disabilities are strongly encouraged to apply. If you have a disability and you need assistance in order to apply for a position with FedEx Office, please email us at

Keywords: FedEx Office, Plano , Procurement Analyst III - Hybrid, Professions , Plano, Texas

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