Executive Assistant

Company: Aligned Data Centers
Location: Plano
Posted on: March 18, 2023

Job Description:

JOB TITLE: Executive Assistant EMPLOYER: Aligned Data Centers DEPARTMENT: Administrative REPORTS TO: C-Suite Executive(s) SUMMARY: As an Executive Assistant, this individual serves as the right-hand person to select executives, responsible for administrative tasks, day-to-day functions, and support to enable executives to advance company initiatives and goals. DUTIES AND RESPONSIBILITIES:

• Manage near and longer-term scheduling for company executive(s)
• Manage executive calendars, including making multi-participant appointments and prioritizing emails
• Handle highly confidential information
• Draft, review and send communications, sourcing information from multiple sources, on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and preparing meeting format logistics
• Proactively answer and respond to phone calls/emails, communicate messages and information to the executives
• Coordinate travel arrangements
• Prepare business performance reports and presentations
• Prepare and reconcile expense reports
• Manage document distributions QUALIFICATIONS:
  • Bachelor's degree or equivalent experience preferred
  • 7-10 years Executive Assistant experience required
  • Proficient in Microsoft Office products, including Word, Excel and Powerpoint
  • Previous experience with Expense Management systems a plus
  • Strong written and verbal communication skills.
  • Strong work ethic, organizational skills and attention to detail
  • Ability to multi-task
  • Ability to maintain discretion and high level of confidentiality
  • Strong interpersonal skills
  • Professional demeanor COMPETENCIES:
    • Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
    • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
    • Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
    • Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results
    • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
    • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
    • Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
    • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
    • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
    • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
    • Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
    • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
    • Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
    • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs of sender & audience _____________________________________________________________________________________ The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Aligned Data Centers is an equal opportunity employer that embraces diversity and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. Equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. PI208091087

Keywords: Aligned Data Centers, Plano , Executive Assistant, Other , Plano, Texas