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Front Office Supervisor

Company: Quorum Hotels
Location: Plano
Posted on: March 17, 2023

Job Description:


The front office supervisor is responsible for assisting the GSM with the operation of the Front Office in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay, while maximizing room revenue and occupancy.

Essential Requirements:

  • Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
  • Maintain regular attendance in compliance with hotel Hospitality standards, scheduling which will vary according to hotel business levels.
  • Maintain high standards of personal appearance and grooming (per brand standards).
  • Always comply with standards and regulations to encourage safe and efficient hotel operations.
  • Comply with certification requirements as applicable for position to include: Food Handlers, Alcohol Awareness, CPR & First Aid.
  • Establish and maintain attentive, friendly, courteous, and efficient hospitality at the Front Desk.
  • Respond to all guest requests, problems, complaints and/or accidents presented at the Front Desk or through Reservations, in an attentive, courteous, and efficient manner. Follow up to ensure guest satisfaction.
  • Assist to motivate, coach, counsel and discipline all Guest Services personnel according to hotel standards.
  • Ensure compliance to brand and company training standards.
  • Assist with preparation of all Guest Services interviews and follow hiring procedures according to standards.
  • Assist with Guest Service employee performance appraisals.
  • Assist in the development of employee morale and ensure training of Guest Services personnel.
  • Maximize room revenue and occupancy by reviewing status daily. Analyze rate efficiency, monitor credit report, and maintain close observation of daily house count.
  • Attend all required Rooms Merchandising meetings with all appropriate reports and documentation necessary to establish select sell guidelines and implement appropriate restrictions.
  • Assist with supervision of the Night Audit function and monitor the reporting for accuracy.
  • Review Guest Services staff's worked hours for payroll compilation and submit to AGM/GM on a timely basis.
  • Assist with preparation of employee schedules according to business forecast, payroll budget guidelines and productivity requirements.
  • Ensure that no-show revenue is maximized through consistent and accurate billing.
  • Maintain standards regarding Purchase Orders, vouchering of invoices and checkbook accounting.
  • Ensure that any payroll and revenue forecasting are completed on a timely basis according to hotel standards.
  • Maintain a professional working relationship and promote open lines of communication with managers, employees, and other departments.
  • Work closely with Accounting on follow-up items, i.e., returned checks, rejected credit cards, employee discrepancies, etc.
  • Operate all aspects of the Front Office computer system, including software maintenance, report generation and analysis, and simple programming.
  • Monitor proper operation of the P.B.X. console and ensure that employees follow proper telephone etiquette.
  • Monitor the process of taking reservations ensuring courtesy and up-selling techniques are maintained.
  • Greet and welcome all guests approaching the Front Desk in accordance with hotel standards.
  • Ensure implementation of all policies and house rules.
  • Operate radios efficiently and professionally in communicating with hotel staff. Ensure the proper use of radio etiquette within the department.
  • Ensure correct and accurate cash handling at the Front Desk.
  • Attend monthly all-employee team meetings and any other functions required by management.
  • Obtain all necessary information when taking room reservations.
  • Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner.
  • Be aware of all rates, packages, and promotions currently underway.
  • Follow and enforce hotel credit policies.
  • Process and handle guest laundry (property specific).
  • Ensure that employees are always attentive, friendly, helpful, and courteous to all guests, managers and other employees.
  • Maintain and monitor "Lost and Found" procedures and policies according to standards.
  • Establish and maintain key control system.
  • Ensure participation within department for monthly team meeting.
  • Focus the Guest Services Department on their role in contributing to the guest service scores.
  • Ensure lobby and public space is cleaned and sanitized every hour; more often is lobby and/or public space is busy.
  • Sanitize all keys that are turned in.
  • Monitor all V.I.P.'s, special guests and requests.
  • Maintain required parts of all front office and stationary supplies.
  • Review daily Front Office work and activity reports generated by Night Audit.
  • Review Front Office logbook and Guest Request log daily.
  • Assist the General Manager and Engineering Department in implementing and maintaining emergency procedures.
  • Be familiar with all corporate sponsored programs such as airline mileage, Triple Upgrade, or V.I.P. programs, and the standards and procedures for each.
  • Maintain an organized and comprehensive filing system with documentation of purchases, vouchering, schedules, forecasts, reports, and tracking logs.
  • Other duties as required. Qualifications:
    • At least 2 years of progressive experience in a hotel or a related field; or a 2 or 4-year college degree and 1 or more years of related experience.
    • Some supervisory experience required.
    • Must be proficient in Windows operating systems. Amazing Benefits!
      • Paid holidays & paid sick time!
      • Vacation time off!
      • Education program - if you are looking for a career in Hospitality, you can take advantage of our tuition reimbursement program!
      • Medical, Dental, Vision insurance - you may participate in our health benefits after 30 days of employment with us!
      • 401(k) Retirement Plan - plan your retirement with our generous company match! (terms and conditions apply)
      • Hotel Travel Discounts!
      • Daily Pay - control when you get paid! Voluntary benefit that let's you access your pay the same day!

Keywords: Quorum Hotels, Plano , Front Office Supervisor, Other , Plano, Texas

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