Executive Assistant -Mobile Business

Company: Samsung Electronics America Inc
Location: Plano
Posted on: June 6, 2021

Job Description:

Position Summary

For decades, Samsung has been leading the charge on innovation. We see beauty in achieving excellence and our passion for change fuels our discoveries, inventions, and breakthrough technology. We believe that technology can, and should, make the world a better place, so we create new possibilities for people everywhere, push the limits of what's possible, and constantly innovate.

At Samsung Electronics America, we take pride in the creativity and diversity of our talented people - they are at the forefront of everything we do. Their skillset and mindset drive our continued success. Only the resilient and resourceful thrive in the daily dose of unexpected at Samsung. We unapologetically push to achieve unforeseen potential in everything we do, both within the workplace and at home. We fearlessly face challenges head-on, conquer the unconquerable, and are comfortable living in the uncomfortable zone.

Together we make the impossible possible. Because at Samsung, we Own the Unknown. Are you ready to #OwnTheUnknown? Join us.

You will provide administrative, clerical support and personal assistance to help maintain the Executive's itinerary and schedule. You will be responsible for handling highly confidential and sensitive materials and issues. You will provide support in travel coordination; plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities.

Role and Responsibilities

Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting; plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction.

• Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
• Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism. Assists with maintaining continuous executive and industry contacts.
• Maintains the Executive's itinerary and schedule with specific attention to detail. Identifies critical level of communications and the need for the Executive's notification. Interprets and clarifies requests, and assists with required responses and action.
• Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive's effective community, internal, and company headquarters communications; Prepares and makes domestic and international travel and accommodation arrangements. Schedules and plans meetings and appointments for the Executive and special visitors.
• Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
• Project/Committee involvement as needed.
• Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs; Maintains network access, applications, and printing, and resolves network difficulties for the chief executive

Skills/Qualifications:

• High School Degree with 3 years of EA experience supporting C-level executives and staff
• Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint.
• Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.
• Ability to communicate both verbal and written for internal and external personnel at all levels.
• Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
• Handle highly confidential and sensitive materials and issues.

Skills and Qualifications

Necessary Skills & Attributes:

• Unimpeachable integrity, viewed by C-level executives as utterly trustworthy
• Outstanding written and verbal communication skills. Sophistication in communications, interpersonal relations and diplomacy.
• Ability to create effective relationships, influence and collaborate at all organizational levels
• Comfort with ambiguity, able to navigate through uncertain situations and drive for clarity

Physical/Mental Demands and Working Conditions:

• The position requires the ability to perform the essential duties and responsibilities in the following environment:
• Work is generally performed in an office environment.
• Operate a computer keyboard and view a video display terminal 50% of work time, including prolonged periods of time.
• The movement and transportation of equipment, most of the time under 25 pounds.
• Performs work under time schedules and stresses which are normally periodic or cyclical, including time sensitive job stress, fatigue, unpaid over-time, intellectual challenge, constant technical data feedback, language barriers, and business management stress.
• Machines, tools, equipment, and work aids representative and commonly associated with PCs, printers, and office work areas.
• Frequently works additional hours beyond normal schedule.
• Under very little direct supervision with a high level of responsibility to apply general policies and guidelines where decisions are seldom monitored and consequences of decisions adversely affect operating results and management decisions. Complete access to confidential company data where disclosure may jeopardize the company's competitive position.

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• Samsung Electronics America, Inc. and its subsidiaries are committed to employing a diverse workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.

Keywords: Samsung Electronics America Inc, Plano , Executive Assistant -Mobile Business, Other , Plano, Texas