Bilingual Japanese Admin. Assistant

Company: ComTec
Location: Plano
Posted on: January 12, 2021

Job Description:

The Executive Assistant will provide administrative support directly to the Executive exercising confidentiality, tact, and diplomacy. The Executive Assistant will also partner with the management team in daily business operations and project coordination, while handling sensitive and confidential information in a professional and proactive manner. What you'll be doing: o Support executives and managers, both American staff and Japan staff, located in Plano office, working from home, and in the Los Angeles office o Handle all administrative tasks, including mail, catering for meetings, conference room scheduling, and maintenance of office supplies o Plan and coordinate numerous, complex meetings and conference calls, especially with the C-suite executives o Interface with Toyota Motor Corp - Japan in coordinating meetings o Coordinate with a lead executive assistant and provide support to the executives and managers to ensure that all office operations run smoothly and all administrative details of daily functions are managed o Manage the Executives' calendar and travel schedule o Manage & administer expense reporting, P-Card reporting, and invoice processing in a timely manner, ensuring correctness o Skillfully navigate competing deadlines and independently leverage alternative resources to achieve optimal operational excellence o Distribute electronic announcements, information, reports, and other documentation on behalf of the business o Manage or coordinate small projects providing cost-effective solutions o Support Japanese - English document translation Job Requirements:What you bring:-- Administrative experience including customer service / correspondence and handling of incoming calls-- 5+ years recent executive administrative support experience for a large company with operations in the US and Japan-- Experience with executive travel arrangements (domestic and international) and calendar management-- Fluency in Japanese and English and familiarity with Japanese business terminology-- Possess the ability to learn the work patterns and anticipate the needs of executive teams-- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint -- Strong attention to detail, with excellent time management skills, and experienced with multitasking on multiple projects and tasks-- Organized, pragmatic, and personable with very clear and efficient communication style-- Experience working in a fast-paced role, flexible to changing needs-- Identify and implement projects, and process changes to ensure continuous improvement-- Pro-active, self-motivated, with the ability to work independently to complete tasksAdded bonus if you have:-- Associate's Degree or higher

Keywords: ComTec, Plano , Bilingual Japanese Admin. Assistant, Other , Plano, Texas