Bilingual Japanese Admin. Assistant
Company: ComTec
Location: Plano
Posted on: January 12, 2021
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Job Description:
The Executive Assistant will provide administrative support
directly to the Executive exercising confidentiality, tact, and
diplomacy. The Executive Assistant will also partner with the
management team in daily business operations and project
coordination, while handling sensitive and confidential information
in a professional and proactive manner. What you'll be doing: o
Support executives and managers, both American staff and Japan
staff, located in Plano office, working from home, and in the Los
Angeles office o Handle all administrative tasks, including mail,
catering for meetings, conference room scheduling, and maintenance
of office supplies o Plan and coordinate numerous, complex meetings
and conference calls, especially with the C-suite executives o
Interface with Toyota Motor Corp - Japan in coordinating meetings o
Coordinate with a lead executive assistant and provide support to
the executives and managers to ensure that all office operations
run smoothly and all administrative details of daily functions are
managed o Manage the Executives' calendar and travel schedule o
Manage & administer expense reporting, P-Card reporting, and
invoice processing in a timely manner, ensuring correctness o
Skillfully navigate competing deadlines and independently leverage
alternative resources to achieve optimal operational excellence o
Distribute electronic announcements, information, reports, and
other documentation on behalf of the business o Manage or
coordinate small projects providing cost-effective solutions o
Support Japanese - English document translation Job
Requirements:What you bring:-- Administrative experience including
customer service / correspondence and handling of incoming calls--
5+ years recent executive administrative support experience for a
large company with operations in the US and Japan-- Experience with
executive travel arrangements (domestic and international) and
calendar management-- Fluency in Japanese and English and
familiarity with Japanese business terminology-- Possess the
ability to learn the work patterns and anticipate the needs of
executive teams-- Advanced proficiency in Microsoft Outlook, Word,
Excel, and PowerPoint -- Strong attention to detail, with excellent
time management skills, and experienced with multitasking on
multiple projects and tasks-- Organized, pragmatic, and personable
with very clear and efficient communication style-- Experience
working in a fast-paced role, flexible to changing needs-- Identify
and implement projects, and process changes to ensure continuous
improvement-- Pro-active, self-motivated, with the ability to work
independently to complete tasksAdded bonus if you have:--
Associate's Degree or higher
Keywords: ComTec, Plano , Bilingual Japanese Admin. Assistant, Other , Plano, Texas
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