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Payroll Specialist

Company: Keste
Location: Plano
Posted on: November 26, 2022

Job Description:

JOB TITLE: Payroll Specialist


Administer recurring US and Canadian payrolls potentially varying in cycles from weekly, bi-weekly,

monthly, and semi-monthly. All processing deadlines must be maintained and to ensure confidentiality,

timeliness and accuracy in transmitting information to outside an payroll vendor (ADP) as per payroll

scheduling guidelines. Also creating and generating reports for distribution according to the payroll

schedule. Assist the payroll manager with coordinating the responsibilities of the payroll function through

the formulation of problem-solving procedures.


+ Work with Payroll Manager and vendor partners to set up earnings, deductions, taxes, etc. Ensure

accuracy and timeliness with data transfers to vendors.

+ Audit all workflows, processes, and documents regularly to determine proper controls necessary.

Summarize beneficial improvements and potential changes and make recommendations to supervisor.

Control implementation of new ideas following approval. Implementation includes the documentation

of procedures, communication with associates and external suppliers and tracking of results.

+ Provide customer service to people for all payroll-related inquiries while communicating effectively with

all levels of people.

+ Audit and balance the completed payroll prior to distribution of pay notifications. Maintain accurate

summaries of all payroll reports.

+ Control processing of all payroll data including termination and severance payments for completion of


+ Audit records for accuracy and ensure adherence to company policies.

+ Maintain and administer all changes to the time tracking according to policy requirements (if applicable).

Load records of attendance into payroll system for processing of actual payroll run, if applicable. Enter

all adjustments to the system as delivered by administrative staff and management.

+ Establish and maintain all court ordered deductions such as garnishments, child support, and tax levies

for processing through payroll processing system.

+ Provide information to other areas by creating and generating specific reports, which compile data from

both the time & attendance system and the payroll system.

+ Ensure that all contractual agreements and/or company policies and procedures are followed.

+ Ensure employee satisfaction by resolving issues in a timely, supportive, cooperative, and professional


+ Requests payments for payroll funds after submission where applicable (wires)

+ Process manual payment requests or off-cycle payrolls as required for one-off situations when


+ Access and distribute reports via payroll system.

+ Contributes to team efforts by accomplishing related results in a cooperative and supportive manner.

+ Assist Payroll Manager and team with special tasks or projects as necessary.


High School Education or GED required


5+ years' experience as a US multi-state payroll processing required

3+ years' experience as a Canadian payroll administrator preferred

1+ years' experience with ADP Workforce Now required


Certified Payroll Professional (CPP) certificate (or equivalent) required


Requires good organizational, analytical, and interpersonal/customer relations skills

Requires extensive use of computers, software packages, and calculator

Self-motivated; ability to work under minimal supervision

Clear and concise verbal and written communication skills

Excellent time management skills required with strong attention to detail

Ability to interact with all levels of associates within company

Keywords: Keste, Plano , Payroll Specialist, Human Resources , Plano, Texas

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