Posted on: November 26, 2022
JOB TITLE: Payroll Specialist
Administer recurring US and Canadian payrolls potentially varying
in cycles from weekly, bi-weekly,
monthly, and semi-monthly. All processing deadlines must be
maintained and to ensure confidentiality,
timeliness and accuracy in transmitting information to outside an
payroll vendor (ADP) as per payroll
scheduling guidelines. Also creating and generating reports for
distribution according to the payroll
schedule. Assist the payroll manager with coordinating the
responsibilities of the payroll function through
the formulation of problem-solving procedures.
+ Work with Payroll Manager and vendor partners to set up earnings,
deductions, taxes, etc. Ensure
accuracy and timeliness with data transfers to vendors.
+ Audit all workflows, processes, and documents regularly to
determine proper controls necessary.
Summarize beneficial improvements and potential changes and make
recommendations to supervisor.
Control implementation of new ideas following approval.
Implementation includes the documentation
of procedures, communication with associates and external suppliers
and tracking of results.
+ Provide customer service to people for all payroll-related
inquiries while communicating effectively with
all levels of people.
+ Audit and balance the completed payroll prior to distribution of
pay notifications. Maintain accurate
summaries of all payroll reports.
+ Control processing of all payroll data including termination and
severance payments for completion of
+ Audit records for accuracy and ensure adherence to company
+ Maintain and administer all changes to the time tracking
according to policy requirements (if applicable).
Load records of attendance into payroll system for processing of
actual payroll run, if applicable. Enter
all adjustments to the system as delivered by administrative staff
+ Establish and maintain all court ordered deductions such as
garnishments, child support, and tax levies
for processing through payroll processing system.
+ Provide information to other areas by creating and generating
specific reports, which compile data from
both the time & attendance system and the payroll system.
+ Ensure that all contractual agreements and/or company policies
and procedures are followed.
+ Ensure employee satisfaction by resolving issues in a timely,
supportive, cooperative, and professional
+ Requests payments for payroll funds after submission where
+ Process manual payment requests or off-cycle payrolls as required
for one-off situations when
+ Access and distribute reports via payroll system.
+ Contributes to team efforts by accomplishing related results in a
cooperative and supportive manner.
+ Assist Payroll Manager and team with special tasks or projects as
High School Education or GED required
5+ years' experience as a US multi-state payroll processing
3+ years' experience as a Canadian payroll administrator
1+ years' experience with ADP Workforce Now required
CERTIFICATES, LICENSES, REGISTRATIONS:
Certified Payroll Professional (CPP) certificate (or equivalent)
Requires good organizational, analytical, and
interpersonal/customer relations skills
Requires extensive use of computers, software packages, and
Self-motivated; ability to work under minimal supervision
Clear and concise verbal and written communication skills
Excellent time management skills required with strong attention to
Ability to interact with all levels of associates within
Keywords: Keste, Plano , Payroll Specialist, Human Resources , Plano, Texas
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