Administrative Assistant, Property Management

Company: Brixmor Property Group Inc.
Location: Plano
Posted on: May 16, 2022

Job Description:

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisor and the Department, which ultimately helps the company, as a whole, fulfill its goals.
Responsibilities:

• 
  
• Assist tenants in a courteous, professional and timely manner
  
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
  
• Collect updated tenant information and certificates of insurance as necessary and distribute appropriately
  
• Assist Property Manager as necessary with preparation of annual operating budget
  
• Assist Property Accountants as necessary with tenant accounting issues
  
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
  
• Work independently and within a team on special, nonrecurring and ongoing projects
  
• Assist in all general administrative duties and other duties as required, including backup receptionist as needed
  
• Prepare open, close, possession notices and ancillary contracts
  
• Prepare vendor contracts, pylon and Right of Entry (ROE) agreements and tenant bill backs
  
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
  
  Qualifications:
  
  • 
    
  • High school degree or equivalent
    
  • 3-5 years office experience in an administrative support position
    
  • Real estate knowledge preferred
    
  • Skilled in verbal & written communication, customer service, time management, and decision-making
    
  • Team player and works well and professionally with all levels of the organization and external contacts
    
  • Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Salesforce & eBuilder
    
  • Ability to create, manipulate and maintain databases
    
  • Ability to organize and manage multiple projects
    
  • Strong attention to detail and personal initiative
    
  • Ability to produce error-free work and to adapt quickly to new work assignments and situations
    
  • Reliable, on-time attendance
    
    Brixmor offers a hybrid work schedule (first two days of the week in the office, the balance from home), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.
    EOE (Brixmor is an Equal Opportunity Employer)
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Keywords: Brixmor Property Group Inc., Plano , Administrative Assistant, Property Management, Executive , Plano, Texas