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Administrative Assistant to CEO (Executive) 2022 - Summer Start

Company: Ampac USA, Inc.
Location: Plano
Posted on: May 16, 2022

Job Description:

Job Description We are seeking a Personal/Executive Assistant with a sales background to join our team assisting the CEO directly. You will perform clerical, communications, sales-related, and administrative tasks for the CEO of an international Vitamin C skincare line produced by Ampac USA, Inc., called OrangeDaily. Additionally, this busy executive also needs help managing personal & professional tasks not directly related to Ampac USA, Inc. This is a part-time position, 5-days per week, potentially transforming into a long-term full-time position. This position will change over time as our company grows. We are in a rapid expansion phase, so this is an exciting opportunity for a motivated self-starter. Your workday schedule is flexible, but CEO would prefer M/T/W/Th/F 9-2. Your office location is Plano, Texas. (This position is not remote.) If you choose to apply, please complete the screening questions. Applicants who do not complete the questions, will not be considered. Responsibilities: You would provide strong, direct support for the CEO in Texas, and possibly assist the California office with light accounting duties CEO has multiple active ventures outside of Ampac/OrangeDaily that he may need assistance with Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive---s behalf Review formal documents for accuracy (such as contracts) Maintaining comprehensive and accurate records Performing minor accounting duties (data entry, running reports) Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit before showing them in Managing the executive---s calendar, including making appointments and tracking preparedness of the executive Ability to take over a project and run to completion Run misc. errands outside of the office using your own vehicle Support Company and office operations in all facets of business Research and compilation of data as needed, conducting or preparing market research Taking notes and writing minutes during meetings Organizing and planning meetings Perform office tasks as required Various ad hoc requests --- this is a roll up your sleeves and help out kind of company culture Qualifications: -- Excellent written and verbal communication skills -- Excellent time management skills -- Strong project & planning skills -- Strong organizational skills -- Strong attention to detail -- Follows instructions clearly and accurately within a timely fashion -- Ability to prioritize and effectively communicate regarding the status of assignments & expectations -- Punctual and keeps strong attendance -- Ability to initiate and complete assigned tasks independently -- Proficient in Microsoft Office (mainly Word & Excel) -- Proactive and enthusiastic about delivering positive results -- Able to sit, walk, stand for several hours at a time -- Coachable -- Ability to give constructive feedback to help shape policies & procedures (we are a fast-growing company) -- Calm, confident, extremely professional, And pleasant friendly demeanor is the best fit for this busy executive (he needs an anchor) Desirable Qualities: -- Accounting experience is a plus (Acumatica) -- Contract experience is a plus (Distributor relations) -- International import/export experience is a plus (Middle East, Canada, Mexico, SE Asia, Africa, EU & UK) -- Marketing experience is a plus -- Interest in the Cosmetic & Beauty Industry -- Corporate background is a plus . Sales & Marketing experience -- Social Media Skillset -- Spanish Bilingual (fluent spoken) with Fluent English (fluent spoken & written) is a huge plus Company Description Ampac USA, Inc - Orange Daily

Keywords: Ampac USA, Inc., Plano , Administrative Assistant to CEO (Executive) 2022 - Summer Start, Executive , Plano, Texas

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