Administrative Assistant to CEO (Executive) 2022 - Summer Start
Company: Ampac USA, Inc.
Location: Plano
Posted on: May 16, 2022
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Job Description:
Job Description We are seeking a Personal/Executive Assistant
with a sales background to join our team assisting the CEO
directly. You will perform clerical, communications, sales-related,
and administrative tasks for the CEO of an international Vitamin C
skincare line produced by Ampac USA, Inc., called OrangeDaily.
Additionally, this busy executive also needs help managing personal
& professional tasks not directly related to Ampac USA, Inc. This
is a part-time position, 5-days per week, potentially transforming
into a long-term full-time position. This position will change over
time as our company grows. We are in a rapid expansion phase, so
this is an exciting opportunity for a motivated self-starter. Your
workday schedule is flexible, but CEO would prefer M/T/W/Th/F 9-2.
Your office location is Plano, Texas. (This position is not
remote.) If you choose to apply, please complete the screening
questions. Applicants who do not complete the questions, will not
be considered. Responsibilities: You would provide strong, direct
support for the CEO in Texas, and possibly assist the California
office with light accounting duties CEO has multiple active
ventures outside of Ampac/OrangeDaily that he may need assistance
with Providing administrative assistance, such as writing and
editing e-mails, drafting memos, and preparing communications on
the executive---s behalf Review formal documents for accuracy (such
as contracts) Maintaining comprehensive and accurate records
Performing minor accounting duties (data entry, running reports)
Organizing meetings, including scheduling, sending reminders, and
organizing catering when necessary Answering phone calls in a
polite and professional manner Welcoming visitors and identifying
the purpose of their visit before showing them in Managing the
executive---s calendar, including making appointments and tracking
preparedness of the executive Ability to take over a project and
run to completion Run misc. errands outside of the office using
your own vehicle Support Company and office operations in all
facets of business Research and compilation of data as needed,
conducting or preparing market research Taking notes and writing
minutes during meetings Organizing and planning meetings Perform
office tasks as required Various ad hoc requests --- this is a roll
up your sleeves and help out kind of company culture
Qualifications: -- Excellent written and verbal communication
skills -- Excellent time management skills -- Strong project &
planning skills -- Strong organizational skills -- Strong attention
to detail -- Follows instructions clearly and accurately within a
timely fashion -- Ability to prioritize and effectively communicate
regarding the status of assignments & expectations -- Punctual and
keeps strong attendance -- Ability to initiate and complete
assigned tasks independently -- Proficient in Microsoft Office
(mainly Word & Excel) -- Proactive and enthusiastic about
delivering positive results -- Able to sit, walk, stand for several
hours at a time -- Coachable -- Ability to give constructive
feedback to help shape policies & procedures (we are a fast-growing
company) -- Calm, confident, extremely professional, And pleasant
friendly demeanor is the best fit for this busy executive (he needs
an anchor) Desirable Qualities: -- Accounting experience is a plus
(Acumatica) -- Contract experience is a plus (Distributor
relations) -- International import/export experience is a plus
(Middle East, Canada, Mexico, SE Asia, Africa, EU & UK) --
Marketing experience is a plus -- Interest in the Cosmetic & Beauty
Industry -- Corporate background is a plus . Sales & Marketing
experience -- Social Media Skillset -- Spanish Bilingual (fluent
spoken) with Fluent English (fluent spoken & written) is a huge
plus Company Description Ampac USA, Inc - Orange Daily
Keywords: Ampac USA, Inc., Plano , Administrative Assistant to CEO (Executive) 2022 - Summer Start, Executive , Plano, Texas
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