PlanoRecruiter Since 2001
the smart solution for Plano jobs

Office Administrator (Receptionist)

Company: Shutterfly, inc.
Location: Plano
Posted on: March 27, 2020

Job Description:

Job_Responsibilities Oversee front desk receptionist area and greet customers/guests to Shutterfly. Assist all employees as needed at the front desk. Manage front desk sign in sheet and keep company phone number extension list up-to-date. Answer phone calls and forward them to the correct person or take messages for them. Manage Conference Room Calendars. Print and distribute conference room calendars every morning. Ensure all rooms are stocked with soda, water, Kleenex and other items as appropriate. Welcome possible job candidates/new hires and coordinate with recruiting and HR to connect them with the appropriate person. Manage the Office Supply Ordering and distribution of those supplies. Keep lobby area clean and presentable on a daily basis. Manage guest security badges distribution and log sheet. Handle lunch deliveries and tracking down/locating the recipient of the delivery. Manage SFLY Camera Kits Calendars and loan program for employees. Assistance on any other administrative tasks that may come up Professional_Requirements Exceptional telephone etiquette Well organized, dedicated, reliable, and flexible A self-starter capable of multi-tasking and prioritizing Strong knowledge of MS Office, including Outlook, Word, PowerPoint, and Excel Ability to take initiative in completing assigned work and projects Proven calendar management skills with experience scheduling meetings and appointments Personal_Characteristics 2+ years office experience Enthusiastic and personable Quick learner Works well with numerous personality types Extremely detail oriented and organized Able to communicate effectively inside and outside of an organization Not afraid of conflict or taking initiative Other_Responsibilities * Set up food catering & events * Weekly review of cameras for lp footage, as needed * Execute badging requests & audits daily/weekly. * Maintain Labor Tracking database & audits * Maintain EFI audits * Maintain Ignite as administrator * Partner with legal team to maintain & update NDA's for both visitors & vendors * Maintain SmarterSystems SmarterSign programs * Building Jira's for facilities & IT * Sustaining supply levels & ordering indirect supplies for all of Plano facility * Managing conference room calendars * Support to the recruiting team with paperwork and interview logistics * Work with AP & vendors to ensure timely payment, create PO's and add additional funds to incorrect PO's * Oversee Camera loan program & maintenance of camera equipment * Partner with Staffing vendor admin to manage door access activations & deactivations. * Run reports for continuous labor resource audits. * Hold staffing vendor accountable to the level of audit expectations including Labor Resources barcode deactivations when a contractor is released * Maintain high level of accessibility in order to manage quantity of badges being requested. Support finance & facilities managers * Create Purchase Orders for Finance managers for most invoices, Pitney Bowes, etc * Partner with Finance Managers in estimating quarterly costs * Act as liaison between facility and Accounts Payable/Purchase Orders, cutting purchase order requisitions, check requests, submitting reports, along with other administrative support to tech/facilities & our finance teams * Partner with parts clerk to get quotes, negotiate pricing, cut requisitions & supply purchase orders to vendors in a timely manner.

Keywords: Shutterfly, inc., Plano , Office Administrator (Receptionist), Administration, Clerical , Plano, Texas

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Administration, Clerical Jobs

Administrative Coordinator
Description: Administrative Coordinator br br Provides administrative support to the Office HR Manager as well as administrative support to the Accounting department and other duties as may be assigned. May (more...)
Company: EM Resource Group
Location: Dallas
Posted on: 03/30/2020

Senior Data Entry Clerk
Description: 40 hour work week w/ 4 1/2 day schedule half day Friday's Flexible start/end time after initial training is complete 30 days Monday through Thursday 7:30-5:30
Company: Global Channel Management, Inc.
Location: Wylie
Posted on: 03/30/2020

Data Entry Routing Clerk
Description: Summary: br The Data Entry Routing Clerk position assists the Shipping Department in routing all outbound shipments from the DCM warehouse direct to all wholesale customers, along with other daily tasks. (more...)
Company: Dallas Cowboys Football Club
Location: Dallas
Posted on: 03/30/2020

Data Entry Specialist/Administrative assistant
Description: We are seeking a Data Entry Specialist/Administrative assistant -to join our team You will be responsible for providing top-notch customer service and driving sales to meet weekly monthly and quarterly (more...)
Company: Amazon
Location: Grand Prairie
Posted on: 03/30/2020

Receptionist - Temporary (Global Law FIrm)
Description: Receptionist - Temporary or Temporary to Hire - Global Law Firm - Dallas TX Our highly prestigious Am Law 200 firm client is hiring a temporary/temporary to hire receptionist in their Dallas corporate (more...)
Company: Esquire Recruiting
Location: Dallas
Posted on: 03/30/2020

Administrative Assistant
Description: Morae Global Corporation seeks to find the best and the brightest people - those who understand what it takes to deliver top quality solutions for our clients. We are currently seeking a administrative (more...)
Company: Morae Global
Location: Dallas
Posted on: 03/30/2020

Medical Receptionist
Description: Company Description br br North Texas EyeMD is the office of Dennis H. Goldsberry, MD, PE, FACS. Dr. Goldsberry has been in the Dallas area since 2006 and moved
Company: North Texas EyeMD
Location: Frisco
Posted on: 03/30/2020

Description: Position Title: br br Mortgage Loan Admin Assistant I br br Exempt Status: br br Non-Exempt, Full Time Hourly br br Reports to: br br Mortgage Loan Officer br br Summary of the (more...)
Company: Southside Bank
Location: Fort Worth
Posted on: 03/30/2020

Administrative Assistant
Description: NextStep Recruiting has partnered with a company in need of Administrative help. This position could potentially lead to a permanent position. Working
Company: NextStep Recruiting
Location: Dallas
Posted on: 03/31/2020

Corporate Administrative Support
Description: Currently, we are accepting resumes for a talented Corporate Administrative Support--professional. The position will offer the candidate opportunities to grow within the firm and thrive in an innovative, (more...)
Company: Huckabee
Location: Fort Worth
Posted on: 03/31/2020

Log In or Create An Account

Get the latest Texas jobs by following @recnetTX on Twitter!

Plano RSS job feeds